Privacy Policy

GP LINK RECRUITMENT AUSTRALIA PTY LTD

Effective Date: 12/03/2026

1. Introduction

GP LINK RECRUITMENT AUSTRALIA PTY LTD (“GP Link”, “we”, “us”, or “our”) is committed to protecting your privacy and handling your personal information in a transparent and secure manner.

GP Link is a medical recruitment and relocation platform that assists General Practitioners and medical professionals with employment placement, specialist registration processes, regulatory applications, and relocation to Australia.

This Privacy Policy explains:

• What information we collect
• How we use it
• Who we share it with
• How we store and protect it
• Your rights in relation to your information

This policy applies to all users of the GP Link platform, including doctors, recruiters, and partner organisations.

2. Regulatory Framework

GP Link operates in accordance with:

• The Privacy Act 1988 (Cth)
• The Australian Privacy Principles (APPs)
• Where applicable, the General Data Protection Regulation (GDPR) for UK and EU-based doctors

Where stricter overseas data protection laws apply, we aim to comply with those requirements.

3. Information We Collect

Due to the nature of medical recruitment and regulatory compliance, we may collect:

A. Personal Information

• Full legal name
• Date of birth
• Contact details (email, phone number)
• Nationality and residency status
• Identification documents (passport, driver’s licence)

B. Professional Information

• Medical registration numbers (e.g., GMC, IMC, MCNZ, AHPRA)
• Qualifications and certifications (e.g., MRCGP, CCT)
• CV and employment history
• References and referee details
• Specialist registration documentation
• EPIC / AMC verification status

C. Sensitive Information

• Criminal history checks (if required for placement)
• Regulatory history
• Professional conduct disclosures

We only collect information that is reasonably necessary to provide recruitment, compliance, and relocation services.

4. How We Collect Information

We collect information:

• Directly from you through the GP Link platform
• Through document uploads
• Through communication via email, WhatsApp, or phone
• From regulatory bodies (with your consent)
• From referees or employers (with your consent)

5. How We Use Your Information

We use your information to:

• Assess your eligibility for specialist registration
• Facilitate recruitment to Australian medical practices
• Communicate with regulatory bodies such as:
• Australian Health Practitioner Regulation Agency (AHPRA)
• Australian Medical Council (AMC)
• Share your profile with approved medical practices (with consent)
• Assist with visa coordination
• Improve platform functionality
• Maintain compliance and audit records

We do not sell your personal data to third parties.

6. Consent to Share Information

By using GP Link, you consent to us:

• Sharing your professional profile with medical practices for recruitment purposes
• Communicating with regulatory bodies on your behalf
• Sharing required documentation with migration agents (if engaged)

You may withdraw consent at any time, however this may impact our ability to provide services.

7. Data Storage and Security

Given the sensitive nature of medical and identity documents, GP Link implements:

• Encrypted data transmission (HTTPS)
• Role-based access controls
• Secure cloud hosting providers
• Limited internal access to sensitive documents
• Audit logging for data access

We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.

However, no system can guarantee 100% security.

8. International Data Transfers

As we assist doctors relocating from the UK, Ireland, New Zealand, and other countries, your data may be transferred to:

• Australia
• The United Kingdom
• Other relevant regulatory jurisdictions

We take reasonable steps to ensure overseas recipients comply with appropriate data protection standards.

9. Data Retention

We retain personal information:

• For as long as required to provide recruitment services
• As required by regulatory or legal obligations
• For a reasonable period after account closure for compliance and dispute resolution

You may request deletion of your account, subject to legal and compliance retention requirements.

10. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal information
• Request correction of inaccurate data
• Request deletion of your data
• Withdraw consent
• Object to certain processing
• Lodge a complaint with a regulatory authority

Australian users may lodge complaints with the Office of the Australian Information Commissioner (OAIC).

EU/UK users may lodge complaints with their local data protection authority.

11. Cookies and Platform Tracking

GP Link may use cookies and similar technologies to:

• Maintain login sessions
• Improve user experience
• Monitor platform performance

We do not use invasive tracking or sell behavioural data.

12. AI-Powered Document Verification

GP Link uses artificial intelligence (AI) technology to assist with document verification, including:

• Qualification document verification (e.g., identifying MRCGP, CCT, FRNZCGP certificates)
• Certification verification (e.g., checking that uploaded certified copies bear appropriate certification markings from a solicitor, notary, or authorised certifier)
• Name matching between documents and user profiles

When you upload or photograph a document for verification, the image is transmitted securely to a third-party AI service provider (Anthropic) for analysis. The AI analyses the visual content of the document to determine its type, validity, and certification status.

Important:

• AI verification is provided as an assistive tool only and does not constitute legal, regulatory, or professional certification of any document.
• AI verification results are indicative and may contain errors. GP Link does not guarantee the accuracy of AI-generated assessments.
• Final document verification and acceptance decisions rest with the relevant regulatory authority (e.g., Ahpra, AMC).
• You are solely responsible for ensuring that all documents you upload are genuine, properly certified where required, and meet the requirements of the relevant regulatory body.

13. Third-Party Services

GP Link may integrate with third-party providers, including:

• Cloud hosting providers
• AI document verification services (Anthropic)
• Email service providers
• Payment processors (if applicable)

We require third parties to maintain reasonable data security standards.

14. Children’s Privacy

GP Link is intended for medical professionals and individuals over 18 years of age. We do not knowingly collect information from minors.

15. Limitation of Liability for Registration Assistance

GP Link provides guidance and tools to assist users with the specialist registration process, including document preparation checklists, AI-powered document verification, and certification checks. These services are provided as assistive tools based on publicly available regulatory guidelines.

GP LINK RECRUITMENT AUSTRALIA PTY LTD does not accept liability for:

• Errors, omissions, or inaccuracies in AI-generated document verification or certification assessments
• Documents that are rejected by regulatory authorities (including Ahpra, AMC, GMC, or any other body) despite receiving a positive AI verification result on the platform
• Incorrect, incomplete, or improperly certified documents uploaded by the user
• Delays, rejections, or adverse outcomes in the registration process arising from any document or information provided by the user
• Any reliance by the user on AI verification results as a substitute for independent legal, professional, or regulatory advice

Users are solely responsible for ensuring that all documents they submit are authentic, accurate, complete, and properly certified in accordance with the requirements of the relevant regulatory authority. GP Link follows regulatory guidelines to the closest ability reasonably possible, however any error in documentation remains the user's liability.

16. Changes to This Policy

We may update this Privacy Policy from time to time. Updated versions will be published within the platform and on our website with a revised effective date.

17. Contact Us

For privacy-related enquiries or complaints, please contact:

GP LINK RECRUITMENT AUSTRALIA PTY LTD
Email: hello@mygplink.com.au
Parramatta, NSW, Australia